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Operations
The back office that runs the business — intake, scheduling, reporting, reconciliation, and status across every system.
For business owners
Dependable AI automation — designed, built, and operated by senior people who stand behind the results.
What we automate
We don't hand you a slide deck. We build, run, and stand behind automation across the functions that eat your week — the whole stack, not just advice.
The back office that runs the business — intake, scheduling, reporting, reconciliation, and status across every system.
First-response drafts, triage, and follow-ups across chat, email, and DM — tone-matched, escalated when it matters.
Lead capture, routing, enrichment, and follow-up that keeps the pipeline moving — without manual data entry.
Content production, scheduling, and reporting — on brand, on cadence, and measured against what actually moves.
Custom workflows, agents, and connectors wired into the tools you already run. Nothing rips and replaces.
Close, payables, receivables, and management reporting — the niche we cut our teeth on, run unattended with an audit trail.
Proof, not promises
A multi-entity group across three time zones runs parts of its back office on systems we built and operate — on a long-term retainer. Automation doesn't replace careful work; it removes the repetitive part, so the same team moves faster, with fewer errors.
How we measure
We baseline how long a task takes today — tracked over a real period, not estimated — then automate the repetitive part and measure the same task again across several cycles. We report the conservative end of what we see, count only the routine work we actually automate (never whole roles), and where we can't measure cleanly, we don't put a number on it.
"Most of what wears an owner down isn't the strategy — it's the busywork around it. We build systems that take it off the table, then we keep them running."
In their words
We publish a client's words only once they've seen the results and signed off. Until then, the run logs do the talking — real quotes land here as engagements allow.
We don't dress up screenshots or borrow someone else's logo. When a client is ready to put their name to the results, it goes here — not before.
A client's words, published with their written permission.
Your results, in your words — once we've earned them.
How we work
We don't hand over a prototype and disappear. We run the system and stand behind what it does.
We map the busywork end to end — the edge cases, the vendors, the exceptions — before a line of code.
Built to survive a real business: messy inputs, three time zones, audit trails, monitoring from day one.
Documented, monitored, and watched by a real human. It works unattended — or we fix it.
The Reclaim Operating System
Most firms sell you a tool or a one-off project. We run a named operating system — the same five planes in every engagement, so nothing gets skipped. Design, Build, and Operate run on top of it.
Find the KPI that matters. Map how work and data actually flow — before anything is built. Output: an ROI-mapped blueprint.
Event-driven. Deterministic where possible, human where it matters. The harness that routes work through the right steps — reliably, every time.
The entry ticket for sensitive-data firms. Agents are digital insiders — controls, traceability, and a kill-switch built in from the start, not added later.
We measure that it works at scale, not just in a demo. Human-understood success criteria per module. A live metric to optimize — not a one-time accuracy claim.
Workshop to Blueprint to Build to a managed operation you own. All IP stays with you. No lock-in. Revenue share only on a clean, measurable P&L line.
Built for sensitive data
For accounting, law, dental, and medical-aesthetic firms, AI that touches privileged records is a liability unless governance is built in from the first day. Not added later. Not treated as a bolt-on. The controls, the traceability, and the kill-switch are the entry ticket — everything else follows.
Request the governance briefOur claims policy
The industry runs on hype. We'd rather you trust the numbers we do give you — so here's what you'll never hear from us.
No "10x."
Durable gains land in the 30–50% range on the work we automate. We'll quote you a range, not a multiple.
No "fully autonomous."
A human stays in the loop wherever judgment matters. Automation handles the repetitive part — not the decisions.
No "set it and forget it."
Automations need upkeep — APIs change, edge cases appear. Operating them is the job, not an afterthought.
No black boxes.
Documented, monitored, and audit-trailed. You can always see what ran and why.
No magic accuracy numbers.
Fewer errors and more consistency, with exceptions surfaced for review. We won't promise perfection.
Reclaim the week · Recupera tu tiempo